WashStacks supports two types of inventory: Supplies and Parts. While both are used to support daily operations, they serve very different purposes and are managed differently within the platform.
This article outlines how Supplies and Parts are defined, tracked, and used (along with common examples of each) to help your team manage inventory more effectively.
What Are Supplies?
Supplies in WashStacks refer to items used for marketing, sales, or branded store materials. These items are typically ordered by store-level teams from a central corporate inventory or vendor pool.
How Supplies Work
Used for branded materials like business cards, air fresheners, or promotional items.
Stored at corporate or ordered on demand.
Available for stores to request by adding items to a cart and checking out—just like shopping online.
Requests appear in the “Requests” section, where they can be tracked and fulfilled by corporate.
Inventory is flexible: some supplies can be tracked by quantity, while others are marked as “unlimited” and do not require inventory tracking.
Reports are available to support accounting teams with chargebacks, reconciliations, or usage tracking across locations.
Examples of Supplies
Business cards, Dash wipes, Air fresheners, Branded uniforms or pens, Sales brochures
What Are Parts?
Parts refer to equipment components used for maintenance and repair. These are typically managed by your maintenance or ops team and are not ordered through the platform
How Parts Work
Used exclusively for equipment maintenance or repair.
Not orderable. Parts are managed and allocated internally.
Can be linked to work orders. When a part is added to a work order, it’s automatically deducted from inventory.
Inventory is tracked by location, giving visibility into where parts are stored and when restocks are needed.
Rich data is available, including:
Vendor information
Purchase links
Part numbers
Internal notes
Cost and pricing history
Example of Parts:
Motors, Bearings, Valves, Pumps, Nozzles